Microsoft Access Database: Key Benefits

Microsoft Access Database: Key Benefits

Editor’s note: This article was originally published in September 2018. It has been revised and updated for accuracy and completeness.
Microsoft Access is Excel’s older sister, who believes she has a better way. In some cases, she may be right. Microsoft Access offers many benefits beyond a simple spreadsheet. It allows you to quickly analyze, extract, and share data as useful information.
Access, the Next Step From Excel
Excel, a spreadsheet program from Microsoft, is a great tool for managing and calculating small amounts of information. Excel is simple to use and understand. Excel is easy to use and can be used to quickly sort, filter, and format data. Spreadsheets are great for one-time analysis but they can become more complicated as the data grows over time. Spreadsheets are not suitable for managing hundreds of records, such as when creating an important file for a client or contact. Spreadsheets are easy to make mistakes in, which makes it difficult to do analysis, summation, and reporting.
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Microsoft Accessis an information management tool or relational database that allows you to store information for reference and reporting. Access can also overcome the limitations of Excel and other spreadsheet programs when it comes to managing large amounts of information.
Seven Key Benefits of a Microsoft Access Database
Cost of Development
Microsoft Access is the database of choice because it is less expensive than larger databases such as Oracle or SQL Server. These systems require a lot of setup and maintenance.
Software Integration
Access is a Microsoft Office product and has been designed to work with other Microsoft Office products. Access is so widely used that other software companies are more likely than any other desktop database systems to offer access to it.
Compliant with ODBC (Open Database Connectivity).
Access can access data stored in Access/Jet and Microsoft SQL Server, Oracle, and other ODBC-compliant data containers, such as MySQL and PostgreSQL. Access has been used by data architects and software developers to create easy-to-use application software. Access can be used by non-programmers, also called “power users”, to create simple applications. Access supports some object-oriented techniques, but it is not a fully object oriented development tool.
Legacy Data
Access allows you to import multiple data formats, so your data is not lost. This feature not only saves you time but also eliminates human error.
Distribution
Microsoft Access’ Jet Database format is one of its many benefits. It contains both the application and data in one file. It is extremely easy to distribute the entire application to multiple users who can access it in different environments.
Scalability
Microsoft Access has the ability to upgrade, which is great for companies that are growing. You can upgrade to SQL Server with Access Data Project (ADP) if your database grows in size and performance begins to suffer.
Unique Identifier
Each piece of information is assigned an unique identifier. This is vital because it ensures that each piece is entered only once and eliminates human error and duplication.
What’s new in Microsoft Access 2016?
Access allows you to get the most out your information, even if you aren’t a database expert. Access also includes new Web databases that increase the power of your data. This makes it easier to track, report on, and share information with others.
Access can be used to create new themes and templates. Get in touch with us to learn about Microsoft Access Training for your organization.